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St. Paul's
Volunteer Position Descriptions
So you know what you are getting (or got yourself) into.
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 | Chairman,
Usher Committee
General Responsibilities: To work under the direction of
Priest, (in the absence of the Priest, the Senior Warden) and
collaboratively with Administrative staff to recruit, train and
coordinate parish members, male and female, who will during Sunday
worship services, assure that seating of worshipers as well as
other tasks such as serving of Communion and the collection of the
offering is accomplished in an orderly and competent manner.
Specific Responsibilities:
 | Attends
Sunday worship services on a regular basis |
| Supports
Mission and Vision Statements of the Church |
| Secures
calendar of regular Sunday morning worship services as well
as other special occasions which require ushers. |
| Schedules
ushers for each of the occasions noted in item 2. |
| Oversees
orientation and training of ushers, involving new members as
appropriate. |
| Assures
ushers' knowledge of room setup, special seating needs,
order of worship availability, and offering collection. |
| Gathers
offerings in accordance with procedures arranged with priest |
| Count
and record offerings in accordance with established
procedures |
| Arranges
for a worship attendance count to be taken at each service |
| Serves
as a member of the worship committee.
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| Acolyte
Coordinator
To work under the direction of Priest, (in the absence of the
Priest, the Senior Warden) and collaboratively Administrative
staff while providing guidance and direction to the Acolytes
Specific Responsibilities:
| Attends
Sunday worship services on a regular basis |
| Supports
the Mission and Vision statements of the Church |
| Oversees
the acolyte program of assistance to priests in the service
of worship. |
| To
appoint Assistant Coordinator of Acolytes |
| To
schedule a minimum of two training sessions per year |
| To
assist in coordinating at least one extra parochial event
(Diocesan or National Cathedral acolyte event) |
| To
arrange for regular upkeep of acolyte vestments |
| To
schedule acolytes for each service of worship. Supervises
and assists, as required, during the performance of their
duties. |
| To
publicize to the whole congregation the need for acolytes
and recruits frequently, especially from new families in the
life of the church |
| To
serve as a member of the worship committee. Attends meetings
and is willing to accept tasks and responsibilities for
programs and activities of the committee as related to the
acolyte program. |
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| Chair
of The Altar Guild
General Responsibilities: To work under the direction of
Priest, (in the absence of the Priest, the Senior Warden) and
collaboratively with Parish Priest and Administrative staff while
providing guidance and direction to the church Altar Guild
including establishing monthly coverage schedules. Also
responsible for coordinating the yearly Altar Flower Memorial
List, serving as the Chatelaine, and being responsible for
maintaining the financial records for the Altar Guild.
Specific Responsibilities:
| Attends
Sunday worship services on a regular basis |
| Attend
Sunday worship services on a regular basis |
| Support
the Mission and Vision Statements of St. Paul's Parish |
| Schedule
a minimum of two training sessions per year for established
and new members |
| Organize
and prepare yearly Altar Guild team schedules giving special
attention to see special Holy Day events are spread out
among all teams. |
| Schedule
Altar Guild teams to cover weddings, funerals, and baptisms. |
| Communicate
with the families involved in these events as well to
provide guidelines and suggestions for appropriate church
decorations. |
| Organize
and prepare the yearly Altar Flower Memorial List |
| Send
letters to each person donating flowers to notify them of
the exact Sunday their flowers will be on the Altar,.
Letters should be sent out on a monthly basis and should
also confirm the donors that any special arrangements
requested will be honored. |
| Send
written instruction to the florist (Murdoch's) during the
third week of each month outlining the next month's orders
with clear billing instructions. |
| Carry
out the duties of Chatelaine:
 | Keep
adequate port wine supply available (wine donated by
Liz Draper Brice) |
| Maintain
an inventory of candle oil, wafers & hosts,
Sanctuary & Baptismal candles, and cleaning
supplies for the Brass rail & the Silver used
weekly. |
| Monitor
the condition and supply of Altar Linens. Insure that
there is one person responsible for the laundering and
pressing of all linens |
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| Manage
and balance the Altar Guild checkbook and provide the Church
Treasurer with a copy of the bank statement and
reconciliation each month. Report donations and expenditures
on a quarterly basis to the Treasurer. |
| Serve
as "on call" resource to Altar Guild to fill in
for any Guild Member unable to fulfill their scheduled
obligation.
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| Chair
of the Pastoral Care Committee
Purpose: To work under the direction of Priest, (in the absence
of the Priest, the Senior Warden) and collaboratively with the
Administrative staff while coordinating and overseeing a corps of
volunteers whose interest and Mission is to provide temporary
respite care or assistance for members of the Parish due to
illness, injury, death or other unusual sources of distress.
Term Limit: Two years, renewable
Specific Responsibilities:
| Attend
Sunday worship services on a regular basis |
| Support
the Mission and Vision Statements of St. Paul's Parish |
| Maintain
strict confidentiality regarding information pertinent to
the work of the committee |
| To
work at the direction of the Priest to recruit and train a
minimum of twelve volunteers interested in personal home
visits, preparing meals, providing transportation |
| To
create a duty roster and arrange for substitute volunteers |
| To
maintain communication with Church office and Priest to be
aware of members of congregation who may be in need of
service delivery |
| To
ensure at least monthly personal visit with each homebound
by one of the volunteers |
| To
notify Priest of parishioners who may be in need of
assistance beyond that which volunteers can provide,
including counseling, monetary support |
| To
be prepared to meet with Vestry a minimum of once a year and
to write a formal report for the Annual Meeting Report
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| Chairperson
of Finance Committee
Overall Purpose of Position: To work under the direction of
Priest, (in the absence of the Priest, the Senior Warden) and
collaboratively with the Administrative staff to coordinate,
oversee and implement the role of the Finance Committee as advisor
to the Vestry on issues of investments and spending
Specific Position Duties and Responsibilities:
| Attend
Sunday worship services on a regular basis |
| Support
the Mission and Vision Statements of St. Paul's Parish |
| Be
able to read and analyze financial data and to be familiar
with Church finances. |
| Be
able to gather information regarding prior trends within the
Church when making future forecasts and recommendations |
| Facilitate
at least quarterly meeting of Finance Committee and report
to the Vestry |
| Recruit
up to three other parish members in addition to the Sr.
Warden and Treasurer |
| Receive
and review financial reports and respond to Vestry to
discuss any changes, trends, concerns as indicated by
reports |
| Lead
quarterly review of status of investments and make
recommendations to Vestry |
| Lead
members of Committee and enable group to come to consensus
on issues before them |
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| Chairperson
of the Episcopal Church Women (ECW)
Overall Purpose: To work under the direction of Priest, (in the
absence of the Priest, the Senior Warden) and collaboratively with
the Administrative staff to act as administrative head of the ECW
whose purpose is to promote Christian fellowship among all women
of St. Paul's Parish, to raise funds for designated outreach
efforts and to manage kitchen for Parish events
Specific Responsibilities:
| Attend
Sunday worship services on a regular basis |
| Support
the Mission and Vision Statements of St. Paul's Parish |
| Make
known to all women of the Parish that they are members of
ECW and encourage their active involvement in the ECW |
| Facilitate
a minimum of four meetings per year and one executive
meeting per month |
| Facilitate
fundraiser(s) to meet Mission of outreach |
| To
coordinate and oversee management of kitchen for purposes of
staffing all special events using the kitchen |
| To
oversee election of Board and manage V.P., Secretary and
Treasurer |
| To
oversee financial status of ECW |
| To
oversee decisions of Board as to where funds are directed |
| To
provide quarterly financial statements to the Vestry
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| Search
Committee Member
This position will be part of a team of approximately nine
members, charged with the task of identifying and selecting a
minimum of three candidates to be presented to the Vestry for
final selection as Priest of St. Paul's Parish, Centreville
Specific Responsibilities of a committee member:
| Attend
Sunday worship services on a regular basis |
| Be
able to attend bi-weekly meetings, perhaps more as necessary |
| Travel
to evaluate candidates during their conduct of a worship
service |
| Become
thoroughly familiar with the search process as outlined in
the Search manual authored by Charles R. Wilson |
| Be
committed to supporting the Mission & Vision statements
of the Parish |
| Be
able to maintain strict standards of confidentiality |
| Have
effective communication skills |
| Be
a team player |
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